Amended: October, 2013
These bylaws have been compiled to create an efficient, simple executive process with annual auditing, without interfering with the initiative and continuity of leadership.
Note: these positions may be combined as suits the abilities and interests of the incumbent officer(s).
At the regular membership meeting in April of each year an ad hoc Nominating Committee of three (comprising the Past President and two members at large) will be selected. It will conduct/report the election of officers of the Executive Body at the regular membership meeting in June.
Those elected/re-elected by a simple majority of the members attending, including proxies, will serve terms running from election through election.
The executive may, from time to time, and without precedent, appoint a person or persons to work with it. Appointments will be reviewed, re-affirmed, or terminated by each in-coming executive.
Programme Committee: (normally a committee of three)
Membership in the CWRT/GK is open to any person who shares with its members a common interest in the military, economic, political or social facets of the American Civil War.
Regular Member: Any person who attends scheduled membership meetings and maintains this right by the payment of Regular membership dues.
Associate Member: Any person, not a Regular Member, who maintains a connection with the CWRT/GK by the payment of Associate membership dues.
Honorary Member: (See Schedule A) Any person so named by the executive, who is granted full Regular Member privileges without payment of dues.
The amount of the annual Regular and Associate membership dues will be established by the Executive prior to the September regular membership meeting each year. The dues should be sufficient to cover expenses in the forthcoming year for the payment of (1) rental space, (2) publication of the newsletter, (3) postage, (4) stationery, and (5) honoraria, as required - see Item (8) below.
The Regular Membership dues become payable to the Treasurer at the September membership meeting each year; while the Associate Membership dues become payable upon receipt of notice from the Treasurer, which will be mailed during the summer.
When, in the opinion of the Signing Authority (the President or the Vice-President and the Treasurer), a waiver of all or a portion of a member's annual dues is justified, this will be done without record or prejudice.
Guest speakers who are not CWRT/GK members may be on the programme from time to time. It is the CWRT/GK's policy to help offset their expenses. Guest speakers may be paid an honorarium based on the distance he/she has travelled from home to Kingston, (See Schedule C). Consideration might also be given to the provision of public or private billeting or defraying the cost of rations.
Note: In the case of an extraordinary circumstance, on the recommendation of the Executive, a commitment of additional funds may be approved at a regular membership meeting by a two-thirds (2/3) majority of those attending.
Regular membership meetings will normally be held the first Thursday of each month (excluding the months of July and August) excepting the September and January meeting which will typically be held on the second Thursday of those months. Other membership meetings may be scheduled as needed/desired.
Meetings of the Executive body may be called to conduct the business of the CWRT/GK, by any member of the Executive.
The regular membership meeting in June of each year will include a time allotment for the Nominating Committee to oversee the election of officers, as outlined above in item (3).
The Executive may propose an amendment to these bylaws. Additionally, a proposed amendment may be initiated by any three members, acting as a group, in writing to the Secretary who will present it to the Executive. If approved by the Executive, the proposed amendment will be presented for discussion at the next regular membership meeting. The notice of amendment will be sent out to the membership as soon as practicable, following this meeting, by email. At the next regular membership meeting, further discussion will be entertained, following which a vote will take place. Proxies will be allowed, the forms having been obtained from/returned to the Secretary prior to this meeting. The amendment will be considered accepted if passed by a majority of two-thirds (2/3) of the members attending, including proxies, and will be effected as quickly as possible thereafter.
Original Version: 2003 Revised: October 2013
SCHEDULE B: as of 2013
Regular Membership dues are $25.00 per year, or $5.00 per meeting to a maximum of $25.00 per year. Associate Membership dues are $10.00 per year.
SCHEDULE C: as of 2013